Employer Of Record Services in Rwanda

Public Holidays in Rwanda 

Minimum Wage

The minimum wage in Rwanda is determined by the Ministry of Public Service and Labor. As of 2023, the minimum wage in Rwanda is 130,000 Rwandan Francs per month. This applies to all workers, including those in the private sector.

Visa and Work Permits

 Work permits which are Rwanda Directorate General of Immigration and Emigration(DGIE).Work permits are split into categories just like visas, but the two main options are temporary or permanent. Five types of permits describe the different natures of employment, such as.

• Work permit Class A

This permit is for foreign investors, entrepreneurs, and managing directors of registered companies in Rwanda. It is valid for two years and can be renewed.

• Work permit Class B

 This permit is for skilled workers and professionals. It is valid for one year and can be renewed.

• Work permit Class C

This permit is for unskilled workers. It is valid for six months and can be renewed.

• Special work permit: 

This permit is issued to individuals who are in Rwanda for a specific project or assignment that does not fall under the above three classes. It is valid for the duration of the project or assignment.

• Service visa

This permit is issued to individuals who are in Rwanda to provide services for a limited period of time, usually less than three months. It is valid for the duration of the service.

The requirements for obtaining a work permit include a valid employment contract, application form, proof of qualifications and experience,valid passport,educational certificates, medical certificate. The application process can take up to two months, and the work permit is typically valid for one year.

Rwanda has several visa classes, including:

• Single Entry visa Class V

 This visa applies to foreigners from different countries wishing to visit Rwanda for any reason besides work, or a person from any country wanting to enter Rwanda to find work and obtain the appropriate visa.

• Class V-1 Multiple Entry visa

This visa applies to the same  above but instead  allows for multiple trips into the country.

• Class Q1  Transit

 Foreigners coming through Rwanda for 72 hours or less should apply for this visa.

• Class T2 Tourist

This visa applies to individuals from certain countries coming to visit Rwanda for a holiday, sightseeing, visiting relatives, and other short-term non-work purposes.

• Class T3 Tourist – Family

 A visa for foreigners who are visiting a family member or another close relative living and working in Rwanda.

• Class T4 Visiting Diplomat

 This visa applies to visiting diplomats coming to Rwanda for official purposes.

• Class T6-1: Single-Entry 

This visa is for eligible people speaking at a conference, meeting, workshop, or seminar.

• Class T6-2 Multiple-Entry  Conference

The class T6-2 multiple-entry is for the same people listed above but allows multiple entries into the country.

• Class T7 Business

To explore business opportunities in Rwanda prospective investors, entrepreneurs, or traders can get this Visa.

• Class T8 Tourist – Medical Treatment

Foreigners who need medical treatment/consultations in Rwanda can obtain this visa.

• Class L9 Tourist – Group Tourist

Anyone traveling in a group of four to 10 tourists, either individually or with a tour operator.

• Class T12 – East Africa Tourist visa

 A foreigner who would like to visit Kenya, Rwanda, and Uganda in one trip.

Working Hours

The working hours in Rwanda are regulated by the Ministry of Public Service and Labor. The standard working week in Rwanda is 40 hours, with a maximum of 8 hours per day.  Employees are entitled to at least one day off per week. Overtime work is allowed, but it must be compensated at a rate of at least 1.5 times the employee’s regular rate of pay.

Annual Leave

Employees who have been working for less than 1 year are entitled to 18 days of annual leave , while employees who have been working for 1 year or more are entitled to 24 days of annual leave and this is in accordance with the Rwandan labor law. In addition to the minimum requirements, companies may also offer additional days of annual leave as part of their employee benefits package.

Paternity Leave

The purpose of paternity leave is to allow fathers to spend time with their newborn child and support their partner during the first few weeks after childbirth. According to the Rwandan labor law, new fathers are entitled to 5 days of paternity leave, which can be taken within the first 2 months following the birth of their child. This is in addition to the annual leave entitlement.

Maternal Leave

Female employees are entitled to 12 weeks of maternity leave according to the labor law in Rwanda. This leave can be taken either before or after the birth of the child, and it can be extended for up to 6 additional weeks if there are medical complications.

Employers in Rwanda are required to provide female employees with a safe and supportive workplace environment during and after their pregnancy. This includes ensuring that female employees are not exposed to hazardous working conditions or tasks that may harm their health or the health of their unborn child.

Employment Termination Procedures

Terminating an employee’s contract in Rwanda requires adherence to the country’s labor laws and regulations. Failure to comply with these laws can result in legal disputes, damage to your company’s reputation, and financial losses. At Flexipersonnel we are well-versed in Rwanda’s employment termination procedures, and we can help your company navigate the process with ease.

Compliance with local labor laws and regulations

Labor laws and regulations improve the work environment by ensuring that the parties to the employment relationship treat each other with respect, dignity, fairness and justice. We ensure that all our services follow these regulations and this includes everything from drafting employment contracts to managing payroll and benefits administration.

Payroll Processing and Tax Administration

We ensure all aspects of payroll management are handled, including processing employee salaries, managing tax and social security contributions, and this ensures that all employees payments are made on time.

HR Administration

Our EOR services offer all HR-related administrative tasks by offering you guidance and support and ensure the development of effective HR policies and processes, compliance with local labor law and deliver solutions that foster an organization’s growth.

Employee Performance Management

We provide goal-setting frameworks, performance metrics, employee feedback mechanisms, and performance appraisal systems. The processes help you to set clear and measurable goals, track progress towards those goals, provide feedback to employees, and assess their performance over time.

Risk Management

As Flexipersonnel we help you identify potential risks and develop strategies to manage and mitigate those risks, this ensures organizations  reduce the likelihood of negative outcomes, such as financial losses or damage to their reputation.

Staff outsourcing services

One of the key benefits of staff outsourcing is that it allows you to quickly scale up or down you workforce based on their business needs. This is necessary if you may not have the resources to maintain a large permanent workforce.

Talent Acquisition

Our aim is to identify and select the best candidates with the necessary skills, experience, and qualifications to meet the needs of the organization.

Employee engagement and retention

We help you to develop and implement strategies and initiatives that improve the level of employee engagement and retention within their workforce.

At FlexiPersonnel, we are committed to providing top-notch employer of record services to our clients in Rwanda. Our goal is to help businesses operating in Rwanda to thrive by providing them with efficient, cost-effective, and compliant employment solutions. Contact us today to learn more about how we can help your business succeed in Rwanda.