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How to Get Record of Employment From Previous Employers

If you are looking for a new job or filing for benefits, you may need to provide your employment record.

A record of employment refers to a list of all the work you have done, including the names of the companies you have worked for, dates of employment, and the title or position you held in those companies.

Some managers may require a recent employment record, whereas others may require a comprehensive one that includes all of your employment history dating back years.

This may sound like an exhausting process if you have been employed for a long time.

Fortunately, you can recreate this all by yourself, even if you do not recall the exact time you worked in the jobs.

Here are the possible courses of action that you can take to get a record of employment from any of your past employers:


Option 1 – Check with the tax department of your state or country

how to get record of employment from previous employers - check with your tax department


If you worked for a local (in-state) organization, you could get your employment record by inquiring from the tax department.

For example, if you live in New York, you can ask for a document of your withholding tax and state wages.

Alternatively, if you reside in Washington, the document you’ll want to “self-request for records”, which allows you to request your records for up to a period of 10 years.


Option 2 – Get in touch with the Social Security Administration (SSA)


Another way of getting your record of employment is through the completion of the “Request for Social Security Earnings Information” form.

After successfully completing the form, you will receive detailed data about your employment history from the Social Security Administration.

This information will have the names of employers, employment dates, addresses, and earnings.

However, the SSA will require you to pay a fee depending on the years of employment for which you want to receive the records.


Option 3 – Request your tax returns history


If you don’t have your copies of tax returns, you can request documents of your tax returns history.

You can learn how to request your tax returns from trusted online sources.

If you already have copies of your tax returns, then you also have copies of your W2 forms.

This will provide you with company information, which will help you to estimate your employment dates.


Option 4 – Ring up previous employers

how to get record of employment from previous employers - ring up previous employers



If you are not sure about your start and end dates, you can inquire from the Human Resource departments of your previous employers to recreate your record of employment.

Ask them to let you know your employment dates because you want to use them for a job application or other official purposes.



When do you need an employment record?


You will need to provide your employment record when applying for new jobs.

Most recruiters will require you to give an accurate record of the dates and places you worked in, especially when they are in the process of conducting screening and background checks.

You will also be asked about your recent employment history when applying for benefits as part of the application procedure.

Suppose you are unsure about the details, which is the case for most people.

In that case, you can use information from the Internal Revenue Service, Social Security Administration, or your state/ country tax.

But always be sure to provide the correct information.

It’s unwise to guess the places and dates of your previous jobs because employers may find out and leave you in an unfavourable position.

Instead of putting the actual dates of your employment record, you can include only the years or months unless the employer wants specific dates.


How your record of employment should appear on your CV


If you are looking for a new job, you should include your employment history in the “work experience” section.

The section lists all the companies you worked for, your position, and your employment dates.

You should also add a list of your responsibilities and achievements under each job.

It’s not necessary to include all your responsibilities in the experience section.

Only focus on responsibilities and achievements that relate to the job you are applying for.



Keeping track of your record of employment



Add new information to your CV profile whenever you switch jobs.

In addition, you can add the achievements and responsibilities or awards if you received any.

Even if you choose not to record all of your employment history on your resume because it is not necessary, you can create an independent file that includes all your employment records and education history on your laptop or personal computer.

By doing this, you will always have somewhere to confirm your records of employment whenever the need arises, even if it is many years later.

Another great way to keep your employment documentation is to create a LinkedIn profile and frequently update it.

You can also use your LinkedIn profile to document your history of education and any achievements or accomplishments you attained while on the job.


Wrap up


This article has outlined the different ways in which you can get a record of employment from former employers.

To summarise, you can:

  • Check with the tax department of your state or country;
  • Get in touch with Social Security Administration (SSA); or
  • Contact previous employers.

Organization is crucial to getting yourself on the right path towards future employment, which is why being able to confirm the dates of your previous work history is a good step.

But you can elevate your prospects even further by taking our psychometric assessments.

They will provide you with a much better read on your personality traits, which you can leverage when meeting prospective employers, especially during the interview phase of recruitment.

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