Payroll and Tax Administration
We accurately process your employees payroll and stay up to date with the changing tax laws so you do not have to worry about it
When it comes to payroll taxes in our regions of operation, we keep up to date with the changing tax laws, ensure that no mistake is made and the taxes are filed in good time.
Different regions have different rules, regulations, types of deductions, and a variety of reporting requirements. This can be challenging for many businesses and especially when faced with different payment dates and deadlines.
At Flexi Personnel we ensure that your payroll is processed accurately and efficiently every time, with comprehensive statutory reports to guarantee compliance. With Flexi Personnel, you can say goodbye to payroll headaches and hello to streamlined efficiency.
Payroll processing
We will manage your payroll processing needs, including calculating employee salaries, tax deductions, and other deductions such as pension contributions, loans, and benefits.
Statutory compliance
We ensure compliance with all relevant legal requirements for payroll management in Kenya, such as statutory deductions, PAYE, NHIF, and NSSF.
Payslip generation and distribution
We generate and distribute payslips to your employees every month or as required, either physically or electronically, according to your preferences.
Employee benefits management
We manage employee benefits such as insurance, pension, and other benefits your organization offers.
Tax filing
We file your monthly and annual tax returns with the relevant authorities, ensuring your compliance with tax laws.
Leave Management
We manage employee leave and time off, ensuring that employees take their leave entitlements and that the organization complies with leave laws.
Payroll reporting
We provide regular reports on your payroll, including information on salaries, deductions, taxes, and other relevant data.
Record Keeping and data administration
We maintain accurate records of your payroll and employee data, ensuring you have all the necessary information for compliance and reporting purposes.
Access to expert support
Managing payroll functions can be a complex and challenging task that requires a high level of expertise and experience. By outsourcing your payroll services to Flexi-Personnel, you can access our team of experts who have the skills and experience to manage your payroll functions effectively.
Reduced payroll costs
One of the main benefits of outsourcing payroll services to us is the potential for cost savings. By outsourcing your payroll functions, you can reduce your overhead costs, including salaries, benefits, and training expenses for in-house payroll staff. In addition, outsourcing can help you avoid costly penalties for non-compliance with payroll regulations, which can add up quickly over time.
Increased accuracy and compliance
Payroll processing requires a high level of accuracy and compliance with various regulations, which can be difficult to manage in-house, especially with limited resources. We ensure that your payroll functions are managed accurately and compliantly with all relevant regulations, including tax and labor laws specific to any country in the African region.
Improved data management and security
With us, you can be sure that your payroll data is secure and protected from cyber threats and data breaches. Our payroll systems are designed to meet the highest data security standards, including encryption, secure data storage, and access controls that protect your data from unauthorized access.
Flexibility
Outsourcing your payroll functions to Flexi-Personnel can provide your business with greater flexibility. For example, we can help you manage seasonal or temporary employees, or provide additional support during peak periods. This can help you avoid the costs and administrative burden of hiring additional in-house payroll staff.
Step 1: Consultation
We offer a free consultation service to help you assess your current payroll system, identify any areas of improvement, and develop a customized solution that meets your business needs.
Step 2: Proposal
After the consultation, we will provide a detailed proposal outlining our services and pricing. We will work with you to develop a plan that fits your budget and your unique requirements.
Step 3: Implementation
Once you’ve accepted our proposal, we will begin the implementation process. Our team will work with you to gather all the necessary information, including employee data, tax information, and payroll schedules.
Step 4: Testing
Before we go live, we will perform extensive testing to ensure that everything is working correctly. We will verify employee data, tax calculations, and any other parameters that are critical to your payroll management system.
Step 5: Go Live
Once we have completed testing and obtained your approval, we will go live with your new payroll system. Our team will continue to monitor the system to ensure that everything is running smoothly and make any necessary adjustments along the way.
Step 6: Ongoing Support
We provide ongoing support to our clients to ensure they get the most out of our payroll solutions. We are available to answer any questions, provide guidance, and address any concerns that may arise
Why Outsource Payroll Services to Flexi - Personnel?
Prompt and Accurate Payroll Processing
Our accountants ensure that all aspects of payroll processing, from calculating salaries and benefits to tax deductions and other statutory obligations, are handled with the utmost accuracy and efficiency. This builds trust with your employees and results in increased productivity. With our reliable and efficient payroll outsourcing services, you can rest assured that your payroll will be managed with the utmost care and attention to detail.
Top-notch Data Security
At Flexi -Personnel, we understand the importance of protecting your sensitive payroll data. We have invested in state-of-the-art security measures to ensure your data is safe and secure. Our payroll systems are regularly updated with the latest security patches and updates to ensure that they meet the highest industry standards for data protection. We ensure there is no unauthorized access or data breaches, giving you peace of mind and confidence in our services.
Regular Compliance Audits
Our team of payroll experts has years of experience and in-depth knowledge of complex payroll laws and regulations. They stay up-to-date with the latest changes in tax laws, labour regulations, and other compliance requirements to ensure our clients’ payroll processes are always compliant.
Comprehensive Strategic Reports
Our payroll service offers a comprehensive set of reports to help you better understand your payroll information. Our reports provide detailed information about your employee’s compensation, tax deductions, and benefits. You can use these reports to make informed decisions about your payroll, such as identifying employee pay trends, analysing benefits costs, and tracking employee time off.
+32 Countries Coverage
Our team of experts has extensive experience operating in more than +32 countries in Africa. We understand the unique challenges and complexities of managing payroll across different countries and regions, and we have the knowledge and local expertise required to handle your needs and demands in payroll.
Designated Account Managers
Our payroll service includes a designated account manager who will be your primary point of contact. They will work closely with you to understand your business needs and provide customized solutions. Your account manager will ensure that your payroll is accurate, timely, and compliant with relevant regulations and keep you informed of any updates or changes. Having a dedicated account manager provides you with a trusted partner who is committed to your success.