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Stand out with effective interview follow-up emails

After all the countless hours you spent preparing for the interview, from creating a captivating resume, practising how to answer interview questions on a mirror, to your interview going well and you sending a thank you email to the interviewer within the first 24 hours, now comes the next stage which is writing an interview follow-up email.

After an interview, you will be anxiously waiting for a response from the recruiters to know your fate. Your mind will run into a frenzy of questions, you will be wondering if you bombed the interview. You will wonder if your competitor dazzled the employers more than you did or if you will stay unemployed forever.

In this competitive job market, you need to stand out in every phase of the hiring process. It is highly recommended that you send a thank-you note within 24 hours after the interview. Besides, this will impact how they make the hiring decisions and you will stand a chance of getting hired.

If your interview was organized by a recruitment agency it is important to first reach out to them before messaging the employer directly.

Sometimes weeks pass by without hearing from the interviewers after sending a brilliant thank you note, and it is disheartening. The interviewers could still be figuring out which decision to take. Sending a second follow up email will go a long way; you will increase your chances of getting a response. In an article by Aman every email sent is another opportunity for them to read and reply. When you send an email your name becomes more recognizable

Why a follow-up email is important

 Most people tend to think that follow up emails annoy people but in the real sense, it reaffirms your interest and enthusiasm for the job. It is also a great chance to show the employers how awesome and memorable you are and you will have had more communicative touchpoints than those who did not send a follow-up but avoid sounding desperate or beg for the job. Your follow up email can inspire the reader to take action.

The world has gone digital and it is preferable if you send a follow up through email instead of typing a hand-written letter.

Here are a few tips to guide in writing a follow-up email

  1. Choose a memorable subject line

To get attention from your reader, your subject line should be eye-catching, unique and captivating. Come up with one unique hook and let it be enticing. An example would be ‘great speaking with you today’ the reader will be curious to know whom he or she met that day. Likewise, make sure to stay relevant to the topic of discussion. Including a memorable subject line will make the reader want to open the email and you will be remembered. Alternatively, you will stand out from the rest.

  1. Start with a thank you note

In the first paragraph thank the interviewers for their time, mention the specific job title you interviewed for. Show interest in the job to the employer. Highlight your skills and strengths aligning them with the job requirements. In the second paragraph note the key points that were mentioned by the interviewer and seemed important. Refer to the notes you had written during the interview and add the key points that the employer had mentioned

Show how excited you are for the role by showing your interests and confidence that you are the right candidate. This is also a good chance to mention anything that you forgot during the interview.

In the final paragraph, invite them to ask any questions and mention how much their response will mean to you. Finally, tell them you are looking forward to hearing from them.

  1. Demonstrate your professionalism

Your impression matters also on email. Polish your email, look out for errors and mistakes lastly make sure your spellings and grammar are correct. A simple mistake may make the reader put you on ‘not worth reading category’. Carefully proofread your email before hitting send and give your final edit. Keep it short, neat and well-spaced, use one visible font and adjust the font size. You do not want the employer thinking this is a careless and unreliable person who makes mistakes and ignores them.

Be courteous and kind when writing the email, use words such as ‘kindly’, ’thank you’ and ’I would like to’ For further clarification you can get advice from a human resource consultant or seek professional training on how to write an email.

  1. Demonstrate your skills, interest, and goals

Recap why you would be an asset to the company and team, cite concrete examples of how you would contribute to the company goals by drawing achievements from your past experiences. When citing achievements make sure to quantify them and back them up with facts and figures. Jot down your recent projects and provide links as proof to show that you are the best candidate. Express your interest in the role and briefly highlight your strengths and skills. Hiring managers want a person that will not turn down a job offer.

  1. Show your uniqueness and set yourself apart from other applicants

In the final paragraph, end with a summary of how patiently you are waiting for a response. After that, invite them to ask any questions they may have. Indicate that you are looking for feedback without sounding desperate or overeager.  Lastly, end the email with a signature and your contact info.

A follow-up email sample from indeed career guide article and here are other examples



Dear Mr Jefferson,

Thank you very much for your time yesterday it was a pleasure speaking with you about the Account Manager role. From our conversation, ABC Inc. has an energetic and hardworking environment I am seeking.

I especially enjoyed discussing your need for someone who can build relations with clients. It is an interesting challenge, and I have continued reflecting on it since our meeting. Over the last few years, I have encountered the same roadblocks we discussed: tightening client budgets and lengthy decision-making processes. Prioritizing the quality of the conversation, over simply delivering information, has been my most successful tactic in overcoming those roadblocks. It is also one reason I have routinely exceeded my quotas.

My focus is to build trust and credibility with clients. I am excited about the prospect of bringing that skill set to ABC Inc. Fell free to contact me if you want further information.

Thanks again,

Jaime Peterson



Final thoughts

The hiring manager would have given you a time frame of when you will hear from them during the interview. If you have not had any response from them after the time frame, then send out a follow-up email. Most times they are genuinely busy so do not assume you are being ignored or not considered for the job. Sending a follow-up email will give you that extra leg up to land your dream job.

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